Automated online backup: why it's ripping tape to shreds

Automated online backup: why it's ripping tape to shreds

Data is like trust: it takes a lifetime to build and a split second to lose. So why are half (46%) of the 317 business and IT managers we surveyed, risking their business critical data with old-world tape backup, when automated online server backup is today a mature and trusted solution?

Tape backup is very hit and miss – sometimes you can recover data, sometimes you can’t. CDs and DVDs are a bit better, but carrying out a backup every night is a major hassle. I just want something in place that I don’t have to think about.

~ Tim Carney, accountant, AIMS Accountants for Business

The five major risks of tape

  1. It’s fragile: environmental factors such as humidity or magnetic interference can damage it
  2. It must be replaced frequently: you’d need new cartridges every six – 12 months
  3. High failure rate: 42% of all tape restores fail (DTI)
  4. It’s vulnerable to loss/theft: as a physical entity it can be misplaced, stolen or can even be in the possession of an employee unable to get to a recovery site in the event of a disaster
  5. It’s not encrypted: this makes access easier and data at a greater risk

Another drawback of tape backup is that it’s time-consuming: tapes have to be manually changed, labelled and stored, which eats up man hours and introduces human error.

Cloud Direct’s backup survey results

We surveyed 317 business and IT managers and discovered that nearly half (46%) of organisations could be risking their business critical data with old-world tape backup.

Here are the stats:

  • Nearly nine out of 10 (86%) respondents said that a loss of business critical data would put their business at risk
  • More than one in eight (13%) of those surveyed have experienced a loss of business data within the last year
  • Nearly all (96%) people currently back up their business critical data
  • 50% of respondents are still relying on manual data backup (ie tape, CD or DVD)

Your backup fails – then what?

Every business uses data on a daily basis. If you lost your critical data, what would you do? If your tape, CD/DVD or removable hard drive backup fails, the unfortunate truth is that it would very likely destroy your business.

  • 70% of companies go out of business after a major data loss (DTI/PWC)
  • 94% of companies suffering from a catastrophic data loss do not survive (University of Texas)
  • 30% of small businesses will experience a natural disaster (NFIB)
  • 10% of small businesses will experience a major data loss as result of human error (NFIB)

The brave new world of packaged cloud backup

Fortunately, organisations no longer need to risk their business with magnetic tape, CD/DVD or removable hard drive backup. Packaged cloud services automate the entire backup, storage and recovery of business servers. Not only does that gain you peace of mind, but its increased efficiencies also save time and money.

With Cloud Direct, you can immediately get that file back without any time lost or hassle. I click on the file I want to restore, and download it back onto my desktop in seconds. It’s just so intuitive. Its simplicity and also its price are the main factors for recommending it;

Tim Carney, AIMS for Business

“Cloud Direct virtually eliminates the risk of any data loss on our company servers by automatically backing up throughout the day, and sending our data to secure offsite storage vaults. From an accounting point of view it is ideal, as it also enables the retention of long-term backup files. This is essential for our clients, as HMRC can demand sight of records up to seven years old. “ Steve Pickering, practice manager at McParland Williams, accountants.

Four critical benefits of packaged cloud

A trustworthy packaged cloud services company will deliver four key benefits to your business:

  1. Cloud storage in multiple bullet-proof data centres
    To ensure that your data is always recoverable, it should be mirrored in two geographically independent facilities.
  2. Certified end-to-end security systems and processes
    To comply with legal and industrial regulations, your cloud provider should offer ultra-secure Tier-3 EU data centres and ISO27001 certification.
  3. Real-time protection of apps, databases and file data
    You should get automatic protection of key business systems such as Exchange and SQL, and create multiple policies for applications, system information and files.
  4. Simple web portal for central management, reporting & alerting
    It’s important that you’re able to manage machines and policies from a single, simple web portal. That way, you can diagnose and understand issues before they occur. You should also be able to receive automated alerts for any unplanned events.

Click here for a snapshot of how packaged cloud backup is helping St Gemma’s Hospice, McParland Williams accountants and Efficio management consultants. 

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