ACE embraces a digital workplace with Microsoft 365 Business

ACE wanted to create a successful, modern workplace fit for flexible working to attract and retain the best and the brightest talent. Microsoft 365 Business is helping them address this whilst saving the business time and improving their service for members.

Key benefits

  • Mobile, remote and flexible working for happy employees
  • Communication and collaboration for improved productivity
  • Simplified IT management to save time
  • The latest security for data – supporting GDPR compliance

“We all now enjoy working from our preferred machines and devices – whether we’re in the office or not” – Sebastian Ailioaie, Group Digital Manager, ACE

Background

The Association for Consultancy & Engineering (ACE) is a professional association and trade body representing engineers in the infrastructure and construction sectors. In 2015, they moved from a hosted desktop environment to Office 365. The business was benefitting from SharePoint, and took advantage of Cloud Direct’s training and a six-days-a-month onsite engineer to support them when needed.

However, while Office 365 provided many benefits, ACE still had a fragmented IT environment of multiple operating systems and machine types, which was risking security, compliance and preventing people from collaborating successfully across the business.

The challenge

ACE employees both in the central office and throughout the regions need to work remotely on their devices of choice without risking business security and compliance. They also need to communicate and collaborate more easily with other ACE employees and clients.

However, their IT team was already stretched to capacity, spending a lot of time managing their complex and fragmented IT environment.

Like most small-medium businesses today, they needed to be able to do more with less.

Sebastian Ailioaie, Group Digital Manager, ACE, said: “We represent hundreds of businesses, so our staff are always on the go, advising our members across the country and organising events for them. But they need to be able to access their data, emails and files from everywhere – whether it’s in their office, a client’s office, or anywhere in between.”

The solution

ACE benefited from Cloud Direct’s partnership with Microsoft, and signed up to Microsoft’s private preview pilot of Microsoft 365 Business.

Microsoft 365 Business is a single platform and security solution designed specifically to meet the full IT requirements of today’s small-medium organisations, such as ACE.

The latest business productivity and collaboration tools

Word, Excel and PowerPoint documents can all be co-authored allowing teams to work together in different locations and collaborate in real time.

Enterprise-grade device and application security

Mobile device management reduces the risks of remote working. A lost or stolen device, or an employee leaving, no longer represents a serious security breach. Corporate data, and access to it, is protected and can be isolated and wiped without wiping the whole device.

Simplified device and application management

Managing Microsoft 365 couldn’t be easier. Sebastian controls the environment from a ‘single pane of glass’ admin console. The auto-installation and update of Office apps and windows defender on Windows 10 reduces the usual time spent managing updates, Anti-Virus and Office installations.

And because ACE was already using the latest versions of Windows, they were able to enjoy a free upgrade to Windows 10 for all Microsoft 365 Business users.

 “It’s good to feel confident that with Windows 10 and Microsoft 365 we’re always working with the latest, most secure technology.” – Sebastian Ailioaie, Group Digital Manager, ACE

The result

Microsoft 365 users at ACE experienced immediate results, as they could work productively from their own devices, from wherever they happened to be.

For Sebastian, the minimal day-to-day management times means he can focus more strategically on the next steps towards the digital transformation of the business.

“Cloud Direct has been great at helping us transform our business and lead the way in our market by supporting us to adopt the latest technology.” – Sebastian Ailioaie, Group Digital Manager, ACE

Future plans

As part of the pilot scheme, ACE has 35 employees using Microsoft 365 and plans to deploy it across the business. It will also be taking the next steps towards a fully server-less office, by moving to Azure, Microsoft’s cloud servers.

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